Application Documents for the Keio Exchange Program

**INCOMPLETE applications will NOT be processed. Every document must be submitted before the deadline.

Important Notes

1. Before deadline
*All documents must be uploaded in the designated formats as listed below. Screenshots are NOT acceptable.
*An authorized Japanese or English translation is required if the text is not in Japanese nor English.
*Documents used for the internal selection at your home university will NOT replace the application documents for Keio.
*Do not submit any extra documents unless otherwise instructed.
*Please state the documents names clearly in the "Unsubmitted Documents" column in the online applicatoin if you are not able to submit the documents before the deadline.

2. Others
*We may contact you if we require clarification.
*If you are a Japanese national, please select "Japan" for your nationality and submit the copy of your Japanese passport.
*We do not send any confirmation messages upon completion of your registration.

List of Application Documents Required

All applicants (including those who have applied before) are required to fully submit the latest versions of the below documents. Every document must be issued within 3 months prior to your application.

Document Instructions Document Format

1. Photo

- Must be taken within 3 months prior to submission.

- This photo will be used for your Certificate of Eligibility (COE) and student ID card.
- Please read the photo_instructions carefully before you upload your photo.

- Please apply with a different photo than the one used for your passport (unless you just renewed one), since it would be too old.

- Selfies and retouched photos are NOT acceptable.


2. Study Proposal

- Use the designated form that corresponds to your program.

- Though you will need to indicate the courses you wish to take in the Study Proposal, it is not guaranteed at the time of application. Please plan your study with flexibility.

- The course list for AY 2024 will be available in late March in 2024. Until then please refer to the course list for AY 2023.

a) Keio International Program (KIP)

- Applicants who wish to take undergraduate faculty courses conducted in Japanese must write the proposal in Japanese.
- Study proposal for KIP is available from here.


b) Japanese Language Program (JLP)

- Please be aware that you cannot determine the level yourself.
- The level will be determined based on the standards of the Keio University Japanese Language Program.
- Study proposal for JLP is available from here.


c) Research Program

- Study proposal for Research Program is available from here.


d) Faculty-level exchange students

- Study proposal for Faculty-level exchange can be found here.


3. Recommendation Letter

- The letter should be written by a faculty member (e.g. professor, associate professor, lecturer, etc.) who can comment on your academic ability.

- The letter written by a TA (Teacher's Assistant) or re-using the one from your internal selection will NOT be accepted.

- The letter should also be signed and dated by the professor.

- There is no specific format for the recommendation letter, but including the university letterhead will be preferable.

- The recommender may send us the letter directly.
- If so, please request your exchange coordinator to send the PDF copy to us via e-mail.

- We only need ONE recommendation letter.
- DO NOT use the student's nickname.


4. Official Transcript

- Your full academic record from your home institution including grades and grading scale.
- Any unofficial transcripts will NOT be accepted.


5. A copy of your Passport

The photocopy of the page with your personal information and photo.

- Your passport must be valid for at least 3 months counting from the application deadline.
- Please make sure that the details are fully visible upon copying.

- If your passport is due to expire during your exchange, it is your responsibility to renew your passport beforehand.

- Japanese nationals are also required to upload their Japanese passport.

- If you are a Japanese national, make sure to fill out your name in Japanese via the online application system.


6. Certificate of Health

- Must be completed and signed by the physician. NOT by the student.

- Please follow the SAMPLE.
- Submit this form (PDF) to the physician. Do not use the sample.

In order to prevent the outbreaks of infectious diseases such as Measles, Mumps, Rubella, and Varicella (Chickenpox) , we strongly recommend all students to get vaccinated before the enrollment.
For the details, please refer to this page.
(The record of vaccinations is NOT required.)


7. Certificate of Financial Support 

Select which financial resource(s) you will provide from a) -d) below and submit the required documents.

- The certificate must show the following expected cost of your stay, which is at least JPY 130,000 (or equivalent in local currency) per month.

Spring semester: JPY 520,000 (JPY 130,000 × 4 months)
Fall semester: JPY 650,000 (JPY 130,000 × 5 months)
Full academic year: JPY 1,430,000 (JPY 130,000 × 11 months)
- A copy of your monthly bank statement will NOT be accepted.
- The JASSO Scholarship may NOT be part of your financial support, as we cannot confirm the results in advance.

a) Personal funds

- A bank statement or a bank letter with an official letterhead which indicates the type of account, the current balance and type of currency.
- The student's name must appear in the bank document. (SAMPLE)


b) Family funds

- A "Letter of Support" in English or Japanese that is signed and dated by the family member who intends to support your expenses.
- The letter must indicate the amount of funds to be provided, the duration of the support, and the individual's relationship with you (SAMPLE).


- A bank statement or a bank letter with an official letterhead which indicates the type of account, the current balance and type of currency.
- The name of the family member providing the support must appear in the bank document (SAMPLE).


*Be sure to upload both documents.

c) Sponsoring organization funds

- A letter in English or Japanese from the sponsoring organization that indicates the amount of funds and the duration of the award.


d) Loan funds

- A copy of the approval letter indicating the amount of the loan.


8. COE Application

International students without any residential status in Japan need the Certificate of Eligibility (COE) to apply for the College Student visa.

- Use this format (COE_Application_Format_2024_Fall.xlsx) and NOT the below samples.

- Please read the below samples carefully upon filling out the COE application form. The form is three pages long.
1. COE Sample(Personal Funds)for students whose financial fund is solely "a) Personal funds."
2. COE Sample for students whose financial funds are NOT solely "a) Personal funds." (Any combination of the above funds a)- d) )

- Not required for Japanese nationals.


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