Application for Letter of Acceptance, 2021 Japanese Government (MONBUKAGAKUSHO:MEXT) Scholarship (Embassy Recommendation Students)

as of October 16, 2020

Thank you for your interest in the MEXT Scholarship and Keio University. Applicants who wish to enroll in Keio University through the Japanese Government Scholarship scheme should read the following information.

Note:
After your application arrives at Keio University, it may take up to three weeks or more for you to receive the results. So it is highly recommended that you give yourself plenty of time.

 

1. Application Procedure and First Screening by the Japanese Embassy

Applicants must pass the First Screening conducted by the Japanese Embassy / Consulate General in their country. For further information, please see the guidelines for Monbukagakusho Scholarship applicants.

[English] Application Guidelines: JAPANESE GOVERNMENT (MEXT) SCHOLARSHIP FOR 2021 (RESEARCH STUDENTS).pdf

[Japanese] 2021年度日本政府(文部科学省)奨学金留学生募集要項 (研究留学生).pdf

 

2. Supervisor

(1) Choose your preferred supervisor at Keio University, referring to the website below.

      [Keio University Faculty Profile Links]

★Tips for searching for a supervisor:

We recommend consulting your current university supervisor and have him/her introduce you to a suitable Keio professor. You may also find it helpful to review academic journals or other publically available resources.

Please be aware that MEXT Scholarship Coordinator will not introduce any KEIO Professors to you.

★Language requirements:

Please note that Keio University has degree programs taught in English only at the Graduate Schools of Economics,Medicine, Science and Technology , Media and Governance ,System Design and Management , Media Design , and Law School LL.M. in Global Legal Practice . Applicants who seek to obtain a degree at another Keio University graduate school are required to have native-level Japanese ability, since the entrance examination and all the courses are conducted in Japanese. If deemed necessary, MEXT can provide a 6-month preparatory Japanese language course during the first 6-month period after your arrival, however, that may not be enough to prepare for the entrance examination if you are a Japanese beginner. Please discuss your plans with your supervisor or academic advisor well in advance, including whether you will require a full-time preparatory Japanese language course.

(2) Contact your preferred supervisor by e-mail and obtain his/her informal acceptance to supervise you.

Applicants must describe their research plans in detail to their chosen professor to make sure he/she is able to supervise research in that field and that the research plan is acceptable. Please contact your preferred supervisor as early as possible as there may be circumstance that prevent them from being able to supervise research, including retirement, overseas research, sabbatical leave, incompatibility of research topic, etc.

*Do not request a "Letter of Acceptance" to your preferred supervisor, since they are not in charge of issuing these.

 

3. Requesting a Letter of Acceptance

To obtain a “Letter of Acceptance”, please submit the following documents to your MEXT Scholarship Coordinator at Keio University by the designated online form below after you pass the First Screening no later than the following deadline.

★Deadline: November 20, 2020 (JST)

★Required documents:

1. Check List 2021

2. Information Form 2021

3. Copy of a Passing Certificate of the First Screening issued by the diplomatic mission

4. Copy of passport (the page which shows your personal information and your passport photo).
    If you don't currently have a passport, you can omit this item.

5. Copies of the documents submitted to the Japanese diplomatic mission that were stamped by the mission
    and returned to the applicants.

    *DO NOT submit items "Placement Preference Form" and "Medical Certificate".
    *Please make sure that documents are stamped, and that all writing and photographs are clear and legible.

     5-① Application Form

     5-② Field of Study and Research Plan

     5-③ Academic Transcript for All Academic Year of University Attended

     5-④ Certification of Graduation or Degree Certificate of the University Attended

     5-⑤ Recommendation letter from the president/dean or the academic advisor at the current or
                the last university attended

     5-⑥ Abstracts of theses (only if submitted to the diplomatic mission)

     5-⑦ Certificate of language proficiency (only if submitted to the diplomatic mission)

     5-⑧ Recommendation letter from the present employer (only if submitted to the diplomatic mission)

     5-⑨ Photograph(s) showing applicant's own works of art or a digitally recorded media of musical performance
                (only if submitted to the diplomatic mission)

 6  <Only for a MEXT-ASCOJA student> the Certificate, the Pledge for ASJA (Asia Japan Alumni) International or
     any other documents to confirm you are a MEXT-ASCOJA student. If you have not received any documents concerning
     MEXT-ASCOJA yet, please make a document on your own and upload it in any given format.
 
    *ASEAN Countries: Indonesia, Malaysia, Singapore, Thailand, Philippines, Brunei Darussalam, Myanmar, Cambodia, Vietnam and Lao PDR

 

*Applications missing any of the above materials will NOT be accepted.

*The application documents will NOT be returned. Please make sure you retain a copy for your own records.

*Any applications after the deadline will NOT be accepted.
 

★Contact details on Keio University MEXT Scholarship Coordinator:

※There are two contact offices for Japanese Government (MONBUKAGAKUSHO:MEXT) Scholarship applicants at Keio University depending on the Graduate School you are going to apply for.

Applicants for:

  • Graduate School of Letters
  • Graduate School of Economics
  • Graduate School of Law
  • Graduate School of Human Relations
  • Graduate School of Business and Commerce
  • Graduate School of Medicine
  • Graduate School of Business Administration
  • Graduate School of Media and Governance
  • Graduate School of Health Management
  • Graduate School of System Design and Management
  • Graduate School of Media Design
  • Graduate School of Pharmaceutical Sciences
  • Law School
 

Attention MEXT Scholarship Coordinator
Keio University Office of Student Services (International Exchange Services Group)

Online Form to submit the application documents: 
https://forms.gle/9m7xaM1qQAJTGSYB6

*ANY Submission of the application documents by e-mail is NOT accepted.

E-mail:  ic-mext*adst.keio.ac.jp
              (Please put @ into the above E-mail address instead of *.)

Applicant for:   Graduate School of Science and Technology


Attention:  MEXT Scholarship Coordinator
Keio University Office of Student Services (International), Yagami Campus
Faculty of Science and Technology 

Online Form to submit the application documents: 
https://forms.gle/9m7xaM1qQAJTGSYB6

*ANY Submission of the application documents by e-mail is NOT accepted.

E-mail:  ic-yagami*adst.keio.ac.jp
              (Please put @ into the above E-mail address instead of *.)

4. Notification of Results

Successful applicants will receive a Letter of Acceptance from Keio University, which they must report to the Japanese diplomatic mission.

After screening your documents, MEXT Scholarship Coordinators will contact the graduate school or professor based on your Information Form regarding whether they will provisionally accept the applicant. A Letter of Acceptance (PDF) will be sent to the e-mail. Please note that Keio University does not guarantee that a letter will be issued to every applicant. In the event the letter cannot be issued, the MEXT Scholarship Coordinator will inform the applicant through the e-mail adress given in the "Information Form".

 

5. Second Screening and University Placement.

MEXT determines university placement. Neither the applicant nor Keio University has authority to make this decision or influence its outcome. Additionally, a Letter of Acceptance does not guarantee an assignment to Keio University.

* Entrance to a Master's / Doctoral program *
We strongly recommend carefully reading the application guide of the graduate school you would like to enroll in before coming to Japan. This is because some graduate schools require you to submit a "Certificate of Graduation" issued within three months before the deadline of the graduate school application, an original copy of your TOFEL score, etc. It will be much easier for you to prepare them before coming to Japan.

Information on admission is available online on either the Keio University website admissions page or Keio University Graduate Schools Admissions page.
Keio University website Admissions page:
https://www.keio.ac.jp/en/grad-admissions/