Application for "Letter of Provisional Acceptance", 2023 Japanese Government (MONBUKAGAKUSHO:MEXT) Scholarship (Embassy Recommendation Students)

as of August 19, 2022

Thank you for your interest in the MEXT Scholarship and Keio University. Applicants who wish to enroll in Keio University through the Japanese Government Scholarship scheme should read the following information.

Note:
After your application arrives at Keio University, it may take some three weeks or more for you to receive the results. So it is highly recommended that you give yourself plenty of time.

Most professors are away from the end of July through the middle of September, so we may not be able to make contact with them during this time.

1. Application Procedure and First Screening by the Japanese Embassy

Applicants must pass the First Screening conducted by the Japanese Embassy / Consulate General in their country. For further information, please see the guidelines for Monbukagakusho Scholarship applicants.

[English] Application Guidelines: JAPANESE GOVERNMENT (MEXT) SCHOLARSHIP FOR 2023 (RESEARCH STUDENTS)

[Japanese] 2023年度日本政府（文部科学省）奨学金留学生募集要項 (研究留学生)

2. Supervisor

(1) Choose your preferred supervisor at Keio University, referring to the website below.

[Keio University Faculty Profile Links]

★Tips for searching for a supervisor:

We recommend consulting your current university supervisor and have him/her introduce you to a suitable Keio professor. You may also find it helpful to review academic journals or other publically available resources.

Please be aware that MEXT Scholarship Coordinator will not introduce any KEIO Professors to you.

★Language requirements:

Please ensure to read through the following page for Degree Programs Offered in English.

*Native-level Japanese ability is required for applicants seeking to obtain a degree at a Keio University graduate school that is not listed via the above page.

<Those who seek to obtain a degree of a Japanese program>
If deemed necessary by your supervisor, MEXT can provide a 6-month full-time preparatory Japanese language course during the first 6-month period after your arrival, however, that may not be enough to prepare for the entrance examination if you are a Japanese beginner. Please discuss your study/research plan with your supervisor well in advance, including whether you will require the full-time preparatory Japanese language course.

(2) Contact your preferred supervisor by e-mail and obtain his/her informal acceptance to supervise you.

Applicants must describe their research plans in detail to their chosen professor to make sure he/she is able to supervise research in that field and that the research plan is acceptable. Please contact your preferred supervisor as early as possible as there may be circumstance that prevent them from being able to supervise research, including retirement, overseas research, sabbatical leave, incompatibility of research topic, etc. When you have more than one preferred supervisors in mind, please refrain from contacting 2 or more professors simultaneously. Contact one by one (from 1st priority, then 2nd, and 3rd...) in order to avoid confusion and inconvenience for the professors.

*Do not request a "Letter of Provisional Acceptance" to your preferred supervisor, since it should be officially issued by the graduate school. To obtain a "Letter of Provisional Acceptance", please refer to the following information.

3. Requesting a "Letter of Provisional Acceptance"

To obtain a "Letter of Provisional Acceptance", please submit the following documents to your MEXT Scholarship Coordinator at Keio University by the designated online form below after you pass the First Screening no later than the following deadline.

★Deadline： August 26, 2022 (JST)
*Only for Chinese nationalities(中国赴) : October 14, 2022 (JST)

★Required documents:

1. Check List 2023

2. Information Form 2023

3. Copy of a Passing Certificate of the First Screening issued by the diplomatic mission

4. Copy of passport (the page which shows your personal information and your passport photo).
If you don't currently have a passport, you can omit this item.

5. Copies of the documents submitted to the Japanese diplomatic mission that were stamped by the mission
and returned to the applicants.

*DO NOT submit items "Placement Preference Form" and "Medical Certificate".
*Please make sure that documents are stamped, and that all writing and photographs are clear and legible.

5-①　Application Form

5-②　Field of Study and Research Plan

5-③　Academic Transcript for All Academic Year of University Attended

5-④　Certification of Graduation or Degree Certificate of the University Attended

5-⑤　Recommendation letter from the president/dean or the academic advisor at the current or last university attended

5-⑥　Abstracts of theses (only if submitted to the diplomatic mission)

5-⑦　Certificate of language proficiency (only if submitted to the diplomatic mission)

5-⑧　Recommendation letter from the present employer (only if submitted to the diplomatic mission)

5-⑨　Photograph(s) showing applicant's own works of art or a digitally recorded media of musical performance
(only if submitted to the diplomatic mission)

6. <Only for a MEXT-ASCOJA student> the Certificate, the Pledge for ASJA (Asia Japan Alumni) International or any other documents to confirm you are a MEXT-ASCOJA student. If you have not received any documents concerning MEXT-ASCOJA yet, please make a document on your own and upload it in any given format.
*ASEAN Countries: Indonesia, Malaysia, Singapore, Thailand, Philippines, Brunei Darussalam, Myanmar, Cambodia, Vietnam and Lao PDR

*Applications missing any of the above materials will NOT be accepted.

*The application documents will NOT be returned. Please make sure you retain a copy for your own records.

*Any applications after the deadline will NOT be accepted.

★Contact details on Keio University MEXT Scholarship Coordinator:

※There are two contact offices for Japanese Government (MONBUKAGAKUSHO:MEXT) Scholarship applicants at Keio University depending on the Graduate School you are going to apply for.

4. Notification of Results

Successful applicants will receive a "Letter of Provisional Acceptance" from Keio University, which they must report to the Japanese diplomatic mission.

After screening your documents, MEXT Scholarship Coordinators will contact the graduate school or professor based on your Information Form regarding whether they will provisionally accept the applicant. A "Letter of Provisional Acceptance" (PDF) will be sent to the e-mail. Please note that Keio University does not guarantee that a letter will be issued to every applicant. In the event the letter cannot be issued, the MEXT Scholarship Coordinator will inform the applicant through the e-mail adress given in the "Information Form".

5. Second Screening and University Placement

MEXT determines university placement. Neither the applicant nor Keio University has authority to make this decision or influence its outcome. Additionally, a "Letter of Provisional Acceptance" does not guarantee an assignment to Keio University.