Application for "Letter of Provisional Acceptance", 2024 Japanese Government (MONBUKAGAKUSHO:MEXT) Scholarship (Embassy Recommendation, Research Students)

as of June 6, 2023

Thank you for your interest in the MEXT Scholarship and Keio University. Applicants who wish to enroll in Keio University through the Japanese Government(MEXT) Scholarship(Research Students) should read the following information and take necessary steps.

Note:
＊After you submit the application documents ONLINE, it may take some three weeks or more for you to receive the notification of result; approval/disapproval of issue of "Letter of Provisional Acceptance".

＊Considering the fact that most professors are away from the end of July through the middle of September for summer break, start to contact them as soon as you pass the 'First Screening' conducted by the Japanese Embassy/Consulate General in your home country. (Please refrain from e-mailing more than one professor simultaneously.) In order to submit the application documents by MEXT's designated deadline, August 25, 2023, give yourself plenty of time to contact a prospective professor to obtain their informal acceptance.

＊Keio Univ's MEXT Scholarship Coordinators will be out of office August 9-16, 2023 due to summer break and will respond to e-mails which are received during this period after they are back in office on August 17 onwards.

1. Application Procedure and 'First Screening' by the Japanese Embassy

Applicants must pass the 'First Screening' conducted by the Japanese Embassy / Consulate General in their country. For further information, please see the guidelines for Monbukagakusho Scholarship applicants.

[English] Application Guidelines: JAPANESE GOVERNMENT (MEXT) SCHOLARSHIP FOR 2024 (RESEARCH STUDENTS)

[Japanese] 2024年度日本政府（文部科学省）奨学金留学生募集要項 (研究留学生)

2. Supervisor

(1) Choose your preferred supervisor at Keio University, referring to the website below.

[Keio University Faculty Profile Links]

★Tips for searching for a supervisor:

We recommend consulting your current university supervisor and have them introduce you to a suitable Keio professor. You may also find it helpful to review academic journals or other publically available resources.

Please be aware that MEXT Scholarship Coordinators will not introduce any KEIO Professors to you.

★Language requirements:

For English-based degree programs, refer to the following site.

Degree Programs Offered in English.

*Native-level Japanese ability is required for applicants seeking to obtain a degree at a Keio University graduate school that is not listed on the above page.

<Those who seek to obtain a degree of a Japanese program>
If deemed necessary by your supervisor, MEXT can provide either one-semester-long full-time preparatory Japanese language course in the first semester after your arrival in Japan or part-time Japanese language courses. Please discuss with your supervisor well in advance as to how you will acquire Japanese language in order to prepare for the entrance examination. Note that if you are a Japanese beginner, the one-semester-long full-time preparatory Japanese language course may not be enough to prepare for the entrance examination.

(2) After passing the 'First Screening', contact your preferred supervisor by e-mail and obtain their informal acceptance to supervise you.

You must describe your research plans in detail to your chosen professor to make sure they are able to supervise you in that field and that the research plan is acceptable to them. Please contact your preferred supervisor as early as possible as there may be circumstance that prevent them from being able to supervise research, including retirement, overseas research, sabbatical leave, incompatibility of research topic, etc. When you have more than one preferred supervisors in mind, please refrain from contacting 2 or more professors simultaneously. Contact one by one (from 1st priority, then 2nd, and 3rd...) in order to avoid confusion and inconvenience for the professors.

*Do not request a "Letter of Provisional Acceptance" to your prospective supervisor, since it should be officially issued by the graduate school, NOT by a supervisor.

3. Requesting a "Letter of Provisional Acceptance"

After passing the 'First Screening' and obtaining an informal acceptance from a prospective supervisor, submit the required documents ONLINE in order to request a "Letter of Provisional Acceptance".

★Deadline： August 25, 2023 (JST)

★Required documents:

1. Check List 2024

2. Information Form 2024

3. Copy of "Passing Certificate of the First Screening" issued by the diplomatic mission

4. Copy of passport (the page which shows your personal information and your passport photo).
If you don't currently have a passport, you can omit this item.

5. Copies of the documents submitted to the Japanese diplomatic mission that were stamped by the mission
and returned to the applicants.

*DO NOT submit "Placement Preference Form".
*Please make sure that the documents are being stamped, and that all writing and photographs are clear and legible.

5-①　Application Form

5-②　Field of Study and Research Plan

5-③　Academic Transcripts for All Academic Years of Universities Attended

5-④　Certifications of Graduation or Degree Certificates of the Universities Attended

5-⑤　Recommendation letter from the president/dean or the academic advisor at the current or last university attended

5-⑥　Medical Certificate

5-⑦　Abstracts of theses (only if submitted to the diplomatic mission)

5-⑧　Certificate of language proficiency (only if submitted to the diplomatic mission)

5-⑨　Recommendation letter from the present employer (only if submitted to the diplomatic mission)

5-⑩　Photograph(s) showing applicant's own works of art or a digitally recorded media of musical performance
(only if submitted to the diplomatic mission)

6. <Only for a MEXT-ASCOJA student> the Certificate, the Pledge for ASJA (Asia Japan Alumni) International or any other documents to confirm you are a MEXT-ASCOJA student. If you have not received any documents concerning MEXT-ASCOJA yet, please make a document on your own and upload it in any given format.
*ASEAN Countries: Indonesia, Malaysia, Singapore, Thailand, Philippines, Brunei Darussalam, Myanmar, Cambodia, Vietnam and Lao PDR

*Applications missing any of the above documents will NOT be accepted.

*The application documents will NOT be returned. Please make sure you retain a copy for your own records.

*NO applications after the deadline will be accepted.

★Contact details on Keio University MEXT Scholarship Coordinators:

※There are two contact offices for Japanese Government (MONBUKAGAKUSHO:MEXT) Scholarship applicants at Keio University depending on the Graduate School you are going to apply for.

4. Notification of Results

Successful applicants will receive a "Letter of Provisional Acceptance" from Keio University, which they must report to the Japanese diplomatic mission.

After previewing your documents, MEXT Scholarship Coordinators will request the graduate school and professor listed on your "Information Form" to screen your application. A "Letter of Provisional Acceptance (PDF)" will be sent via e-mail to those who pass the university screening. In the event that the issue of the letter is disapproved, MEXT Scholarship Coordinators will inform the applicant through the e-mail address given in the "Information Form". Note that Keio University does not guarantee that a "Letter of Provisional Acceptance" will be issued to every applicant.

5. Second Screening and University Placement

MEXT determines university placement. Neither the applicant nor Keio University has authority to make this decision or influence its outcome. Additionally, a "Letter of Provisional Acceptance" does not guarantee an assignment to Keio University.