CEMS Inbound - Applying for Keio and Information on Visa and Housing
Applying for a CEMS Exchange at Keio
Application Procedures -updated August 17, 2023
MAY 10, 2023 for Term1, 2023/2024
* If you are nominated after the deadline, please have your coordinator contact us.
1) Complete Online Application(For Term 2, 2023/2024 Spring students, the application platform (2024 Spring Admission) will open in mid-August, 2023).
Read the User Guide for the Keio CEMS Programme Online Application carefully and follow the instructions when you fill it out. Please note that some instructions on the Online Application form are for University-wide exchange students and are not relevant to CEMS students because of the use of a common platform.
2) List of Application Documents Required
- Must be taken within 3 months prior to submission
- Please read the Photo instructions carefully for specifications.
- Selfies and/or retouched photos are NOT acceptable.
- The photo should be clear and in full color (no black and white images).
-Please make sure to read the last page and sign the form.
|Official Transcript from your home university
- Your full academic record from your home institution including grades and grading scale.
- If issued in a language other than English or Japanese, please also upload an English translation.
- Any unofficial transcripts will NOT be accepted.
|A copy of Passport
-Photocopy the page of your personal information.
- If you are a Japanese national, make sure to fill out your name in Japanese via the online application system.
|Certificate of Health
[Updated on August 3, 2023] Certificate of Health
- The form is updated, but we will also accept the previous one.
- Must be issued within the past 3 months prior to submission.
Certificate of Financial Support
- The certificate (a bank statement or bank letter on official bank letterhead) should be officially issued by a bank within 3 months prior to submission. (The screenshot of your bank statement will NOT be accepted.)
- The certificate indicates the account holder's name(s), the type of account, the current balance, and the type of currency.
- The certificate must show the following expected cost of your stay, which is at least JPY 130,000 (or equivalent in local currency) per month for the period of stay.
- For Personal funds: Your name must appear on the bank document.
- For Family funds: The name of the family member providing support must appear on the bank document. IN ADDITION, a letter of support in English or Japanese signed and dated by a family member who intends to provide for your expenses. The letter must indicate the amount of funds to be provided, the duration of the support, and the individual's relationship to you (Sample).
Application for Certificate of Eligibility
[Updated on August 17, 2023] Application for Certificate of Eligibility (COE)
- Page 1-12 "Date of Entry" was updated. We also accept the older form.
- Please read this Sample carefully when you fill out the application.
- The information on the form needs to be ACCURATE.
- Not required for Japanese nationals.
- If you have dual nationalities, choose 1 nationality (passport) and make sure you write the information on the chosen passport only, including the "Past entry into/depart from Japan" section.
3.Obtain a visa before you enter Japan
If you wish to apply for the JASSO scholarship, read the Application Guide for the JASSO scholarship below carefully and make sure you meet all of the requirements. Then, complete the STEP 5 "JASSO Scholarship" of the Online Application. Results will be notified in July/August for Term 1 students and in March for Term 2 students.
Keio CEMS JASSO Application Guide
Off-campus dormitories are available for all CEMS exchange students on an availability basis. Dormitories at Keio University are quite inexpensive because the fees are subsidized by the university. This has helped many international students since the living cost in the Tokyo area is very high. All CEMS students to Keio will receive an email regarding a dormitory application approximately three months prior to the beginning of the term.
Applying for "Student" status under GENERAL VISA
Once COE has been issued, Keio will send it to you. Thus, it is very important that you keep us informed of the appropriate postal address so the document will reach you. You will then be able to apply for a "Student" status visa at a Japanese embassy or consulate in your country, submitting the necessary documents along with this certificate.
Note: Japanese nationals, including those with dual nationalities, must enter Japan as a Japanese national with a Japanese passport. They should apply for a Japanese passport at a Japanese embassy or consulate if they do not possess one.
To apply for a "Student" status visa:
Applying for "Change of Status of Residence"
(1) CEMS schools have different starting dates for their academic semesters. If your plan to take up an internship in Japan during the holidays after your semester at Keio, make sure there is enough time to allow you to complete the internship requirement of more than 8 consecutive weeks in Japan AND start the following semester at your home school (or another CEMS school abroad) on time.
(2) You need to have a job offer by the time you make the application for a "Change of Status of Residence." This may require you to have a job offer as soon as you arrive at Keio, which means that you may need to look for an internship job at a company in Japan before you come to Keio University.
To apply for a "Change of Status of Residence":
Internship Visa ("Designated Activities" status under SPECIFIED VISA)
If you intend to take up an internship at a Japanese company without studying at Keio as an exchange student, then you must apply for a visa categorized as "Designated Activities" under the Specified Visa. Follow the instructions below for obtaining this visa:
To apply for a visa for "Designated Activities" status:
Immigration Bureau Offices in the Tokyo / Yokohama Area
General Information about Japanese Visa
(2) The visa requirements are subject to change, and thus you should consult the local Japanese embassy or consulate in your country for the final check.
(3) Specific procedures for visa application may depend on the applicants' nationality, so you should check BOTH the general procedures information described in the Ministry of Foreign Affair's website (Links are provided in the sections "Student Visa" and "Internship" below for the respective visa types) AND more specific information provided by the local Japanese embassy/consulate in your country.
(4) A visa is valid for three months after its issuance for entry. This means that you should obtain your visa within three months prior to your intended date of entry into Japan.
① Employees' Health Insurance (generally covers individuals who are employed by a company.)
② National Health Insurance (covers individuals who are not eligible to join employees' health insurance.) Most international students are required to join the National Health Insurance scheme unless they are covered by the Employees' Health Insurance of a family member who lives and works in Japan. Please see "International Student Handbook" for more information.