Application Guide and Application Forms for Keio Exchange Program

This application guide and the following documents are designed exclusively for students who are officially nominated by one of our partner institutions to come to Keio on the student exchange program. Applications must be submitted by an exchange coordinator at a partner institution along with an official nomination letter. Applications sent directly by students will not be accepted.

Eligibility

To qualify as an exchange student at Keio University, you must meet the following requirements:

1. Be enrolled at one of the Keio’s partner institutions.

2. Maintain student status at your home institution during your study at Keio.

Important Note

  • Extending your study period is not permitted in principle. Please plan and choose your study period very carefully when you apply.
  • No credits or certificate will be given if you are not enrolled until the end of the course and miss the exams. No exceptions will be made for those who wish to leave early due to academic schedule conflicts or graduation from your home institution. Please check our “Academic Calendar” and “Important Dates”, and consult with your HOME institution well in advance.
    Academic Calendar
    Important Dates
  • It is important that you choose the program that best suits you. Please read the course description very carefully before you make your decision. Each course has its own conditions and requirements.
    Course Descriptions
  • Students must be able to receive sufficient financial support during their study period at Keio. The average cost of living expense is about JPY 130,000/month if you live in one of the dormitories subsidized by Keio University.
  • Incomplete applications will not be processed. Application documents should be typed by Word or other similar software.However, if you do not have an access to such tools, only then may you send a handwritten application- please write themNEATLY and CLEARLY with black ink.

Application Deadline

  • 2014 Fall Admission: March 30, 2014

  • 2015 Spring Admission: October 5, 2014 (for future reference)

Application Procedure

Students must complete the online registration in addition to the paper-based application documents. Be sure to complete all 3 steps. Incomplete applications will not be processed!

STEP 1. ONLINE REGISTRATION

STEP 2. SUMBIT APPLICATION DOCUMENTS

STEP 3. SUMBIT VISA DOCUMENTS

STEP 1. ONLINE REGISTRATION

Online Registration Period: 2014 Fall Admission: January 25 to March 30, 2014

Click here for Online Registration

STEP 2. SUMBIT APPLICATION DOCUMENTS

  • All application documents must be ORIGINAL or certified true copies and prepared particularly for the Keio student exchange program.

  • An authorized Japanese or English translation is required if the text is not written in Japanese or in English.

  • Documents used for the internal selection at your home university will NOT replace the application documents for our program.

  • Please do not send any extra documents unless otherwise instructed.

Click here for the application documents for KIP students
Click here for the application documents for JLP students
Click here for the application documents for Research Program students

Application documents for KIP students


*All documents must be ORIGINAL or certified true copies

1. Official nomination letter (Cover Letter)
from your home institution

- To be provided by an exchange coordinator at your home institution.

2. Application form WORD PDF

- Signature of both applicant and the exchange coordinator are required.

with three official ID photos

- Glue one to the application form. Size and format:3cm×4cm ID photo, no background,must not be a copy of a colored photo (NO Staples).

- Clip other photos to your application form.

3. Study proposal WORD

- Please read "Study Information for Keio International Program" before you complete the form.

- Applicants who wish to take undergraduate faculty courses conducted in Japanese must write the proposal in Japanese.

4.One academic reference
(recommendation letter)

- The reference should be written by a professor at your home institution for this program within the past 3 months.

- The reference should also be signed by the referee, as we cannot accept electronic or scanned signature.

- The reference written by TA (Teacher's Assistant) or used for the internal selection atyour home university is not acceptable.

5.Self-evaluation sheet for Japanese
language proficiency
WORD PDF

- If you have no background in Japanese, simply put “ x ” in all boxes and sign the form.

6.Official transcript

- Your full academic record from your home institution. If the latest transcript is not available at the time of the application, your home institution must submit an original copy as soon as one is issued.

- If it is issued in the language other than English, attach an English or Japanese translation.

7. Certificate of health PDF

- Must be completed and signed by a physician, NOT by the student.
- A chest X-ray result is required (the result must be taken within the past 6 months). You do not need to send the film.

8. One photocopied set

- One photocopied set of documents #2 (with ID photo attached) and #3 – 7

- All documents should be stapled together at the left top of the page.
- For the Academic reference, open the envelope and make a photocopy if it is sealed.

Application documents for JLP students

*All documents must be ORIGINAL or certified true copies

1.Official nomination letter (Cover Letter)
from your home institution

- To be provided by an exchange coordinator at your home institution.

2.Application form WORD PDF

- Signature of both applicant and the exchange coordinator are required.

with three official ID photos

- Glue one to the application form. Size and format:3cm×4cm ID photo, no background,must not be a copy of a colored photo (NO Staples).

- Clip other photos to your Application Form.

3. Study proposalWORD

- Please be aware that you cannot determine your level by yourself. Level placement will be determined based on the standards of the Keio University Japanese Language Program. These standards may differ from those of your home country, and there is a possibility that you will not be placed at your desired level. Please thoroughly consider this possibility when forming your study plan and plan for transferring credits.

4.One academic reference
(recommendation letter)

- The reference should be written by a professor at your home institution for this program within the past 3 months.

- The reference should also be signed by the referee, as we cannot accept electronic or scanned signature.

- The reference written by TA (Teacher's Assistant) or used for the internal selection atyour home university is not acceptable.

5.Self-evaluation sheet for Japanese language proficiency WORD PDF

- If you have no background in Japanese, simply put “ x ” in all boxes and sign.

6. Official transcript

- Your full academic record from your home institution. If the latest transcript is not available at the time of the application, your home institution must submit an original copy as soon as one is issued.

- If it is issued in the language other than English, attach an English or Japanese translation.

7. Certificate of health PDF

- Must be completed and signed by a physician, NOT by the student.
- A chest X-ray result is required (the result must be taken within the past 6 months). You do not need to send the film.

8. Personal medical report PDF

- Must be completed by the student.

9. One photocopied set

- One photocopied set of documents #2 (with ID photo attached) and #3 – 8

- All documents should be stapled together at the left top of the page.
- For the academic reference, open the envelope and make a photocopy if it is sealed.

Application documents for Research Program students

*All documents must be ORIGINAL or certified true copies

1.Official nomination letter (Cover Letter)
from your home institution

- To be provided by an exchange coordinator at your home institution.

2. Application form WORD PDF

- Signature of both the applicant and the exchange coordinator are required.

with three official ID photos

- Glue one to the Application form. Size and format:3cm×4cm ID photo, no background,must not be a copy of a colored photo (NO Staples).

- Clip other photos to your Application Form.

3.Study proposalWORD

4.One academic reference
(recommendation letter)

- The reference should be written by a professor at your home institution for this program within the past 3 months.

- The reference should also be signed by the referee, as we cannot accept electronic or scanned signature.

- The reference written by TA (Teacher's Assistant) or used for the internal selection atyour home university is not acceptable.

5. Self-evaluation sheet for Japanese language proficiency
WORD PDF

- If you have no background in Japanese, simply put “ x ” in all boxes and sign.

6.Official transcript

- Your full academic record from your home institution. If the latest transcript is not available at the time of the application, your home institution must submit an original copy as soon as one is issued.

- If it is issued in the language other than English, attach an English or Japanese translation.

7.Certificate of health PDF

- Must be completed and signed by a physician, NOT by the student.
- A chest X-ray result is required (the result must be taken within the past 6 months). You do not need to send the film.

8.One photocopied set

- One photocopied set of documents #2 (with ID photo attached) and #3 – 7

- All documents should be stapled together at the left top of the page.
- For the Academic Reference, open the envelope and make a photocopy if it is sealed.

STEP 3. SUMBIT VISA DOCUMENTS

Deadline: March 30

Visa Documents (Required by the Immigration Bureau)

1. Application for Certificate of Eligibility

“For applicants, Part 1,2,3” EXCEL (SAMPLE)

(Not required for Japanese nationals.)

- This form is required by the Japanese Immigration Bureau and MUST be completed exactly as instructed. Refer to “SAMPLE” before you fill out the form.

- This form needs to be prepared in EXCEL Only. Please send the completed file to the following e-mail address in Excel format: ic-coe@adst.keio.ac.jp

- Please put your home institution, your program at Keio and your name as the email subject.

eg. Sydney University, KIP, Jane Smith

eg. Lyon 3 University. Research. Jack Brown

- For Chinese and Korean nationals, write your name in English and Chinese character as instructed.

- If you have dual nationalities, choose one nationality (passport) and make sure you write the information as for the chosen passport only, including the “Past entry into/depart from Japan .

2. Certificate of financial support 

Select which financial resources you will provide from 1-4 below and submit required documents.

- All exchange students must demonstrate that they have enough funds to support their stay at Keio.
- The certificate must show the expected cost of their stay which is at least JPY 130,000 (or equivalent in local currency) per month for the period of stay (six or eleven months)
- A copy of your monthly bank statement will not be accepted.
- An authorized Japanese or English translation is required if the text is not written in Japanese or in English.
- JASSO scholarship cannot be a part of your financial support as we cannot confirm you will be awarded JASSO scholarship at this moment.
1) Personal funds - Documentation required: A bank statement or bank letter on official bank letterhead indicate the type of account, the current balance and type of currency. The student's name must appear on the bank document. (SAMPLE)
2) Family funds - Documentation required:
1.A letter of support in English or Japanese signed and dated by a family member who intends to provide for your expenses. The letter must indicate the amount of funds to be provided, the duration of the support, and the individual's relationship to you. (SAMPLE)

AND

2.A bank statement or bank letter on official bank letterhead indicate the type of account, the current balance and type of currency. The name of the family member providing support must appear on the bank document (SAMPLE)
3) Sponsoring organization funds - Documentation required: a letter in English or Japanese from a sponsoring organization that indicates the amount of funds to be provided and duration of the award.
4) Loan funds - Documentation required: Please provide a copy of the approval letter indicating the amount of the loan.
3. One copy of passport - Photocopy all pages with records relating to entry to or departure from Japan, as well as personal information.

Japanese Nationals

Japanese nationals, including those with dual nationalities must enter Japan as a Japanese national with a Japanese passport. If you do not have a Japanese passport, apply at a nearby Japanese embassy or consulate nearby. Do not enter Japan with a foreign passport.

Please note that you still need to submit the certificate of financial support and one copy of passport that are listed under the visa documents.

Spouse or child of a Japanese Nationals

If you are a spouse or child of a Japanese National, you have the choice of either applying for a Student visa or applying for a Spouse or Child of Japanese National visa. A Certificate of Eligibility is not required to apply for a Spouse or Child of Japanese National visa. Regarding the application procedure, consult with the Japanese embassy or consulate in your country directly. Although the application procedure for a Spouse or Child of Japanese National visa is simpler than obtaining a Student visa, persons entering Japan with this visa should be aware that they must surrender various advantages provided to international students.

Please be aware that if you are a recipient of JASSO scholarship, you must enter Japan with a Student visa.

Scholarship

The number of scholarships available is very limited, so the competition is fierce. Because of this, we strongly urge students to comprehensively plan their financial support before arriving.

JASSO Scholarship

If you wish to apply for the JASSO scholarship, please download the “JASSO Scholarship Application Form 2014" from the website below and submit it together with the student exchange application by the specified deadline. /en/study/exchange/jasso_apply.html

Housing

There are some off-campus university dormitories that are subsidized by Keio University. Exchange students have priority access to a room in these housing arrangements during their study period at Keio University. The housing application information will be sent to you by e-mail by mid June for the fall admission and mid December for the spring admission .

Inquires

You will find most information on our website. Please read this guide and the information on our website carefully before contacting us. Please inform us of your name and your home university when inquiring.

Office of Student Services (International Exchange Services Group)
E-mail: ic-student@adst.keio.ac.jp

Tel: +81-(0)3-5427-1798 Fax: +81-(0)3-5427-1638