Keio International Program transcripts/certificates

Please refer to the procedures indicated below to order Keio International Program transcript / certificates. For Japanese Langiuage Program transcript / certificates, please refer to http://www.cjs.keio.ac.jp/?page=38&lang=en

Processing Time
Requests are processed within 3 business days of receipt of all the necessary documents and payment. It takes another few days for the mail to reach the destination.
*
In some cases, it may take 2 to 4 weeks for the mail to reach the destination after you order. Please place your order well in advance.

Postage Fee
If you wish to receive transcripts or certificates by mail, postage fee is charged. The postage fee varies according to the number of the transcripts/certificates requested. We will send the transcripts/certificates outside Japan only by EMS. 

Note
Requests must be made in writing. Requests by FAX or Email are not accepted.

Pick-up or Receiving by Proxy (except public institution)
If the transcript or certificate is going to be picked up or received by proxy, authorization letter must be submitted. (There is no need to submit one if it will be received by public institutions such as University Admissions Office.) Please submit the authorization letter with a copy of the proxy’s photo ID (such as residence card, driver’s license and passport) when ordering. Moreover, the proxy must bring and show his/her photo ID when he/she is picking up at the office.
*The request itself has to be completed by yourself.

Authorization Letter
There is no prescribed form for the letter; however, it should be written by the student or former student who is ordering transcripts or certificates so that his/her can be clearly understood. Please make sure to state name of the proxy and his/her date of birth for the purpose of identification.

(Sample) Authorization Letter:
I, your name, hereby authorize Mr./Ms. name of the proxy,” (date of birth), to act as a representative on my behalf to pick up the copy of transcript / certificate I have ordered.
Month/Day/20** Your name and Signature

How to order

1. Order in person at the Office

Place

The Office of Student Services (International Exchange Services Group), B1 floor South School Building, Mita Campus
http://www.keio.ac.jp/en/maps/mita.html

Office Hours
Mon-Fri, 8:45-16:45 (during the period with no classes, the office is closed from 11:30am to 12:30pm
*Closed on national holidays, Summer and Winter Holidays, and January 10)
**The hours may change without notification. Please confirm by e-mail or phone in advance.

Request Form

Request Form is available at the Office of Student Services (International Exchange Services Group), Mita campus.

Things to Bring
  • Your identification (e.g. passport, driver’s license, residence card, etc.)
  • Issuance fee (See “Fee” below)
  • Postage fee (See “Fee” below) / Self-addressed envelope(s) with enough stamp(s) to cover the postage
Note
*If you would like the Transcripts/Certificates to be mailed within Japan, please bring self-addressed envelopes with enough stamps to cover the postage.
*If you would like the Transcripts/Certificates to be mailed outside Japan, please bring the amount of the postage fee in cash (Please refer to the “Fee” below for the amount).

2. Order from outside Japan by Mail

Mailing Address

The Keio International Program Transcript and Certificate Request
Office of Student Services (International Exchange Services Group), Keio University
2-15-45 Mita, Minato-ku, Tokyo 108-8345, Japan
Request Form Request Form
Things to Submit
  • Request Form
  • A copy of your identification (e.g. passport, driver’s license, residence card, etc.)
  • A print out of the screen which shows completion of credit card payment
Payment Credit Card Payment
Note
  • Please understand in advance that additional charges, such as online service fee(JPY 500) and credit card administrative fees, are added when you pay by credit card. The credit card administrative fee is calculated from the total amount of the certificate issuance fee, postage, and online service fee. For more information on the total amount, please refer to the chart on the Credit Cart Payment System: School Information page.
  • If you are unable to make the payment by credit card, please contact the Office of Student Services (International Exchange Services Group).
  • After completing the payment, cancellations and changes cannot be made. If additional copies are required, please make another application for the additional documents (postage, online service fees and credit card administrative fees, etc., will apply separately for each order).
  • Refunds are not possible. 

3. Order from Japan by Mail

Mailing Address

The Keio International Program Transcript and Certificate Request
Office of Student Services (International Exchange Services Group), Keio University
2-15-45 Mita, Minato-ku, Tokyo 108-8345, Japan
Request Form Request Form
Things to Submit
  • Request Form
  • A copy of your identification (e.g. passport, driver’s license, residence card, etc.)
  • Issuance fee (See “Fee” below)
  • Postage fee (See “Fee” below)
Payment postal money order (Please leave “Recipients” blank.) or cash in registered cash mail
Note *If you would like the transcripts/certificates to be mailed within Japan, bring self- addressed envelope(s) with enough stamp(s) to cover the postage.

Fee

Issurance Fee

JPY 200 is charged per transcript/certificate.

Postage Fee

Outside Japan
*
We will send the transcripts/certificates outside Japan only by EMS.

postage fee Region Country
JPY 1,400 Asia

India / Indonesia / Republic of Korea / Cambodia / Guam / Saipan / Singapore /
Sri Lanka / Thailand / Taiwan / China / Nepal / Pakistan / Bangladesh / Philippines /
Bhutan / Brunei / Vletnam / Hong Kong / Macau / Malaysia /Myanmar / Maldives /
Mongolia / Laos

JPY 2,000 North/Central America,
Caribbean,
Oceania,
Middle East
United States / El Salvador / Canada / Cuba / Costa Rica / Jamaica / Trinidad and Tobago / Panama / Barbados / Honduras / Mexico
Australia / Solomons / New Caledonia / New Zealand / Papua New Guinea / Fiji
United Arab Emirates / Israel / Iraq / Iran / Oman / Qater / Cyprus / Kuwait / Saudi Arabia / Syria / Turkey / Bahrain / Jordan  
JPY 2,200 Europe Iceland / Ireland / Azerbaijan / Italy / Ukraine / United Kingdom / Estonia / Austria / Netherlands / Greece / Croatia / San Marino / Switzerland / Sweden / Spain / Slovakia / Slovenia / Czech Republic / Denmark / Germany / Norway / Hungary / Finland / France / Bulgaria / Belarus / Belgium / Poland / Portugal / Macedonia / Malta / Monaco / Latvia / Lithuania / Liechtenstein / Romania / Luxembourg / Russia 
JPY 2,400 South America,
Africa
Argentina / Uruguay / Ecuador / Colombia / Chile / Paraguay / Brazil / Venezuela / Peru
Algeria / Uganda / Egypt / Ethiopia / Ghana / Gabon / Kenya / Cote d'lboire / Sierra Leone / Djibouti / Zimbabwe / Sudan / Senegal / Tanzania / Tunisia / Togo / Nigeria / Botswana / Madagascar / South Africa / Mauritius / Morocco / Rwanda 

Within Japan

Number of copies unsealed sealed
1 JPY 82 JPY 120
2 JPY 82 JPY 120
3 JPY 82 JPY 140
4 JPY 82 JPY 140
5 JPY 92 JPY 140
6 JPY 92 JPY 140
7 JPY 92 JPY 205
8 JPY 92 JPY 205
9 JPY 92 JPY 205
10 JPY 92 JPY 205

Contact

If you have any questions on ordering transcripts/certificates, please do not hesitate to contact:

Office of Student Services (International Exchange Services Group), Keio University
2-15-45 Mita, Minato-ku, Tokyo 108-8345, Japan
TEL     : +81-(0)3-5427-1798
E-mail: ic-courses[a]adst.keio.ac.jp