Keio International Program transcripts/certificates

Currently enrolled KIP students and former KIP students can apply for KIP transcript / certificates.
*For Japanese Language Program transcript / certificates, please refer to http://www.cjs.keio.ac.jp/?page=38&lang=en

How to order

1. Order Online

URL

https://pay.f-regi.com/fc/keio/certificate/en
Payment Credit Card Payment
Note
  • In addition to the certificate issuance fee and postage (including express mail charges), you will be charged a service fee (JPY450) to use the system.
  • Receipts will not be issued for transactions made using this system.
  • After completing the payment, cancellations and changes cannot be made. Refunds are not possible. 
  • If additional copies are required, please make another application for the additional documents (postage, service fee and credit card administrative fees, etc., will apply separately for each order).

2. Order in Person

Place

The Office of Student Services (International Exchange Services Group), B1 floor South School Building, Mita Campus
http://www.keio.ac.jp/en/maps/mita.html

Office Hours
Mon-Fri, 8:45-16:45 (during the period with no classes, the office is closed from 11:30am to 12:30pm
- Closed on national holidays, Summer and Winter Holidays, and January 10
- The hours may change without notification. Please confirm by e-mail or phone in advance.

Request Form

Request Form is available at the Office of Student Services (International Exchange Services Group), Mita campus.

Things to Bring
  • Your identification (e.g. passport, driver’s license, residence card, etc.)
  • Issuance fee (See “Fee” below)
  • Postage fee (See “Fee” below) / Self-addressed envelope(s) with enough stamp(s) to cover the postage
Note
  • If you would like the Transcripts/Certificates to be mailed within Japan, please bring self-addressed envelopes with enough stamps to cover the postage.
  • If you would like the Transcripts/Certificates to be mailed outside Japan, please bring the amount of the postage fee in cash (Please refer to the “Fee” below for the amount).

Pick-up or Receiving by Proxy (except public institution)

  • If the transcript or certificate is going to be picked up or received by proxy, authorization letter must be submitted. (There is no need to submit one if it will be received by public institutions such as University Admissions Office.)
  • Please submit the authorization letter with a copy of the proxy’s photo ID (such as residence card, driver’s license and passport) when ordering. Moreover, the proxy must bring and show his/her photo ID when he/she is picking up at the office.

Authorization Letter
No prescribed form for the letter; however, it should be written by the student or former student who is ordering transcripts or certificates so that his/her will can be clearly understood. Please make sure to state name of the proxy and his/her date of birth for the purpose of identification.

(Sample) Authorization Letter:
I, your name, hereby authorize Mr./Ms. name of the proxy,” (date of birth), to act as a representative on my behalf to pick up the copy of transcript / certificate I have ordered.
Month/Day/20** Your name and Signature

Fee

Issuance Fee

JPY 200 is charged per transcript/certificate.

Postage Fee

If you wish to receive transcripts or certificates by mail, postage fee is charged. We will send the transcripts/certificates outside Japan only by EMS. 

(1) Outside Japan
*
We will send the transcripts/certificates outside Japan only by EMS.

postage fee Region Country
JPY 1,450 Asia

India / Indonesia / Republic of Korea / Cambodia / Guam / Saipan / Singapore /
Sri Lanka / Thailand / Taiwan / China / Nepal / Pakistan / Bangladesh / Philippines /
Bhutan / Brunei / Vietnam / Hong Kong / Macau / Malaysia /Myanmar / Maldives /
Mongolia / Laos

JPY 2,050 North/Central America,
Caribbean,
Oceania,
Middle East
United States / El Salvador / Canada / Cuba / Costa Rica / Jamaica / Trinidad and Tobago / Panama / Barbados / Honduras / Mexico
Australia / Solomons / New Caledonia / New Zealand / Papua New Guinea / Fiji
United Arab Emirates / Israel / Iraq / Iran / Oman / Qater / Cyprus / Kuwait / Saudi Arabia / Syria / Turkey / Bahrain / Jordan  
JPY 2,250 Europe Iceland / Ireland / Azerbaijan / Italy / Ukraine / United Kingdom / Estonia / Austria / Netherlands / Greece / Croatia / San Marino / Switzerland / Sweden / Spain / Slovakia / Slovenia / Czech Republic / Denmark / Germany / Norway / Hungary / Finland / France / Bulgaria / Belarus / Belgium / Poland / Portugal / Macedonia / Malta / Monaco / Latvia / Lithuania / Liechtenstein / Romania / Luxembourg / Russia 
JPY 2,450 South America,
Africa
Argentina / Uruguay / Ecuador / Colombia / Chile / Paraguay / Brazil / Venezuela / Peru / Algeria / Uganda / Egypt / Ethiopia / Ghana / Gabon / Kenya / Cote d'lboire / Sierra Leone / Djibouti / Zimbabwe / Sudan / Senegal / Tanzania / Tunisia / Togo / Nigeria / Botswana / Madagascar / South Africa / Mauritius / Morocco / Rwanda 

(2) Within Japan
JPY 100 per address.
*Regular envelopes ("nagagata 3" size [120 mm x 235 mm], standard size envelope) will be used. (Certificates will be folded twice.)
*Express Mail: Express mail will cost an additional 280 yen.
*Cost for a return-mail envelope is included.

Processing Time

Requests are processed within 3 business days of receipt of all the necessary documents and payment. It takes another few days for the mail to reach the destination.
*
In some cases, it may take 2 to 4 weeks for the mail to reach the destination after you order. Please place your order well in advance.

Contact

If you have any questions on ordering transcripts/certificates, please do not hesitate to contact:
Office of Student Services (International Exchange Services Group), Keio University

2-15-45 Mita, Minato-ku, Tokyo 108-8345, Japan
TEL     : +81-(0)3-5427-1798
E-mail: ic-courses[at]adst.keio.ac.jp