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Ordering the Transcript and/or Certificate

We basically cannot issue a transcript or certificate to anyone except the student.

Requests MUST be made in writing . Moreover, both the student's genuine signature and a copy of the student's identification are required.

Faxed requests are not accepted.

Index

1 How do I order a transcript/or a certificate?

2 How do I pay the fee ?

1. How to order a transcript and/or certificate

1. At the Center for Japanese Studies
   You can order a transcript and/or certificate at the Center for Japanese Studies, Keio University.  You have to show your identification.
   The Center is open (except Sundays, national holidays and school holidays):
   Mon. - Fri. 9:00-16:30
   These hours may change without notification. Please confirm by phone in advance.
   

2. By the mail
   You can order by mail. Please submit the request form to the Center for Japanese Studies, Keio University with your IDENTIFICATION such as passport, alien registration card, and driver's license. Be sure to include the address(es) to which you would like the transcript(s)/ certificate(s) to be mailed. Please note that we have two types of request forms according to the method of payment. (Request forms are available from this website and at the Center for Japanese Studies.)

Requests should be mailed to:
Japanese Language Program, Center for Japanese Studies, Keio University
2-15-45 Mita, Minato-ku, Tokyo 108-8345, Japan

Processing period
Requests are processed within 3-5 business days of receipt. If you were enrolled in the Japanese Language Program before Spring Semester 1992, additional time may be necessary.

*Official transcripts and/or certificates will be placed in a signed, sealed envelope.

2. The fee and the payment methods

◆Request with payment in Japanese yen

Please get the request form here, if you can pay the fee in Japanese yen (PDF file, English only).
Issuance fee of 200 yen is charged for each transcript/certificate.
Besides the issuance fee, postage is also charged if you request mailing.
The postal fee varies according to the number of the transcript(s)/ certificate(s) requested.

Please refer to the chart below.

You can pay the issuance and postage fees in cash when you place your order at the Center for Japanese Studies;
if by mail, send a postal money order or registered cash mail. Please leave "Recipient" on a postal money order blank.

◆Request in case you cannot pay in Japanese yen

If you cannot pay the fee in Japanese yen, please pay by International Reply Coupon (IRC) instead.
Please get the request form here, if you pay the fee by IRC (PDF file, English only).
3 IRCs are charged for each transcript/ certificate.
The postage is included. Please enclose the IRCs with the Request form. IRCs are available at post offices.
Credit cards payments are not accepted.

You need Adobe Acrobat Reader so that you can view and print Adobe PDF files.
You can download Adobe Acrobat Reader from the site below.
http://www.adobe.com/products/acrobat/readstep.html

If you have any questions about ordering transcripts/certificates, please do not hesitate to contact to the Center for Japanese Studies.

Tel 03-5427-1614 (overseas: +81-3-5427-1614)
Fax 03-5427-1559 (overseas: +81-3-5427-1559)

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