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Student Identification
Cards and Certificates |
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Student ID Card |
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Your student ID card certifies that you are a student of Keio University, and allows entry to the Media Centers. (For regular undergraduate and graduate students it is also your Student Health Insurance Union (Gakusei Kenko Hoken Kumiai) card). You will need it until you graduate or complete your studies, so look after it. Please be sure to carry your student ID card with you when you are on campus. You must present your student ID card when:
- Asked by a staff member of Keio
(mainly at each office);
- Receiving academic records, certificates, or a Student Travel Fare Discount Certificate (Gakuwari);
- Taking major exams; or
- Asked by a public transportation official when buying a student commuter pass, or tickets with your student discount, or when using public transportation with that pass or ticket.
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Renewing
Your Registration Sticker on Your Student ID
1.
Undergraduate/Graduate Students
Refer to the information released by the Office of Student Services/SFC Academic Affairs Office (Academic Services) at your campus for the
date and location for renewing your registration sticker. You will need the following documents:
- Student
ID card (with your old
registration sticker affixed to
the back)
- Tuition
fee payment receipt (if you are
renewing after May 1)
Submit the above documents and you will receive a new registration sticker. Fill out the necessary information, and affix it to the back of your student ID card (be sure to peel off the previous year’s sticker before affixing the new one). If you are renewing your registration sticker on your student ID card after May 1 and have lost your tuition fee payment receipt, you will have to apply for and receive a “Certificate of Payment for Tuition Fee” first.
2. Japanese Language Program/Keio International Program Students
Your student ID card is valid until the date printed on the seal attached to the back of your card. Your student ID card is valid for one semester. At the beginning of each semester, please obtain a new seal at the Office of
Student Services (Japanese Language Program) if you are a Japanese Language Program student, or the Office of Student Services (International Exchange Services Group) if you are a Keio International Program student. |
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Reissuing a Student ID
Cards
1.
Undergraduate/Graduate Students
If you lose or damage your Student ID
card, you must apply for new one at
the Office of Student Services/SFC
Academic Affairs Office (Academic
Services) on your campus. It costs
2,000 yen per issue, and you must
bring a recent photograph with you
that meets the following
requirements:
- 4cm x 3cm
- Color, Gloss finish
- Taken within last 3 months,
of upper body and head from the
front, no hats, plain
background.
2. Japanese Language Program/Keio International Program Students
In the event that your
student ID card is lost or damaged,
you may request a new one at the
Office of Student Services (Japanese Language
Program)/(International Exchange Services
Group) (2,000 yen per reissue).
Please note that the student ID card
cannot always be reissued on the
same day of the request.
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Returning a Student ID
Card
If you find your old student ID card after a new one has been reissued you must return it to the Office of Student Services/SFC
Academic Affairs Office (Academic Services)/(International Exchange Services Group)/Office of
Student Services (Japanese Language Program). Student ID cards must also be returned when you complete your studies, graduate, or if you withdraw your enrollment. |
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Certificates of
Enrollment, Academic Transcripts,
Certificates of Graduation (Expected
Graduation), etc. |
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1.
Undergraduate/Graduate Students
Certificates are issued either by the Office of Student Services/SFC
Academic Affairs Office (Academic Services) at each campus, or the Certificate Issuing Machine located near the office at each campus. There is a charge for the issuing of a certificate. You will need your student ID card to have the certificates issued. Certificates will not be issued if your tuition fee for the previous semester has not yet been paid.
2. Japanese Language Program/Keio International Program Students
You can obtain certificates (200 yen per copy) at the Office of Student Services (Japanese Language Program)/(International Exchange Services Group) by filling out the required application form. Make sure to bring your student ID card when you come to the office. It usually takes 3 business days for certificates to be issued (applications will not be processed on weekends or national holidays). We also accept application forms by mail. For more details, please see the website. One copy of your Transcript of Academic Record/grade reports (in English) will be sent to you at the end of each semester without charge. If you need more copies, please apply for them at the relevant office.
A Certificate of Completion (Shuryo Sho) for the Japanese Language Program will be sent together with your official results at the end of each semester. This certificate cannot be re-issued. |
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Student Travel
Fare Discount Certificate (Gakuwari) |
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If you travel a long distance via JR railways (more than 101 km one way), you can get a 20% discount by showing your “Student Travel Fare Discount Certificate (Gakuwari)” and student ID card when purchasing railway tickets. (This does not apply to express and limited express fares.)
Research students are not eligible for
Gakuwari.
You can obtain Gakuwari at the Certificate Issuing Machine located near the Office of Student Services/SFC
Academic Affairs Office (Academic Services) at each campus. You will need your student ID card to obtain these certificates. It is recommended to obtain certificates as soon as possible since the machines are always very busy before a long vacation starts.
Gakuwari are valid for three months from the date of issue.
Gakuwari will not be issued to undergraduate/graduate students who do not take an annual health
checkup. |
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| Gakuwari are strictly supervised by JR railways. You will be penalized if your
Gakuwari is used illegally, and legal action may be taken to ban all Keio University students from using the discount.
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Certificate of
Health (Japanese only) |
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1.
Undergraduate/Graduate Students
You may obtain your health certificate in Japanese from the Certificate Issuing Machine located near the Office of Student Services/SFC
Academic Affairs Office (Academic Services) at each campus. A health certificate in English is issued at the Health Center (Wellness Center at SFC). You will need your student ID card to have the certificate issued.
2. Japanese Language Program/Keio International Program Students
You can obtain your health certificate at the Health Center. You will need your student ID card to have the certificate issued.
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