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Home > General Information
: Information for Participants
Information for Participants
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This information
will be updated several times before the conference, so please
check this page regularly. |
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Insurance: |
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Please be advised to obtain
adequate health and accident insurance to cover all medical
contingencies during the conference and your stay in Japan.
Hospitalization and all medical expenses are not the
responsibility of Keio University. |
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Accommodation:
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We are offering you six
nights accommodation, from July 29th to August 3rd, on a one
person per room basis at no cost at the Villa Fontaine Tokyo-Mita.
For any other
arrangements, please contact the Villa Fontaine Tokyo-Mita
directly at
mita@villa-fontaine.co.jp by July 19th at the latest. |
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It's a 15-minute walk
from the Mita Campus of Keio University, and there is a supermarket and many
restaurants near the hotel. |
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If you plan to stay longer than the 6 nights, you will be responsible for arranging your own accommodation for the nights prior to, or after the conference, and will have to bear the cost of the additional expense.
Please note that
Keio will not handle bookings for
longer stays,
nor for people other than a registered participant. |
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At the Villa Fontaine Tokyo-Mita, the
costs of accommodation for extra nights and/or extra persons should be paid upfront, in Japanese-yen cash or
by credit card (VISA, MASTER, AMEX, DINNERS, JCB) at the time
you check in at the hotel. Please note that you cannot use
Traveler’s Checks, and an exchange service is not available at the
hotel. |
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A Flight Information Registration Form
will be uploaded onto our web site on July 2nd. After booking
your flight, please submit your flight information on the online
registration form by July 11th at the latest. If you do not
submit your flight information by July 11th, your hotel bookings
will automatically be canceled. |
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All hotel rooms have fiber optic LAN
connections free of charge.
However, you will need to bring your own computer, PC/LAN card,
and cable to use them. |
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For more information, please visit their web site at:
http://www.villa-fontaine.co.jp/eng/mita/index.html. |
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Transportation:
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Part of the transportation costs
for social programs will be met by Keio, but the rest is at your
cost. |
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How to get to the Villa Fontaine
Tokyo-Mita from Narita Airport |
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1) Take the JR Narita Express (N'
EX) to Shinagawa Station, and take a taxi to the Villa Fontaine
Tokyo-Mita.
* The one-way costs are as follows:
Narita Airport - Shinagawa Station (3,110 yen)
Shinagawa Station - the Villa Fontaine Tokyo-Mita (about 1500
yen)
* For more information on the JR Narita Express, please visit
the JR web site at
http://www.jreast.co.jp/e/nex/index.html. |
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2) Take the Keisei Skyliner to
Keisei Ueno Station, transfer to the JR Yamanote-line, get off
at Tamachi Station, and walk for about 15 minutes to the Hotel.
* The one-way costs are as follows:
Narita Airport - Keisei Ueno Station (1,920 yen)
JR Ueno Station - Tamachi Station (160 yen)
* Please note that Keisei and JR are different railway
companies, and that the transfer between the railway stations at
Ueno is quite long.
For more information on the Keisei Skyliner, please visit their
web site at
http://www.keisei.co.jp/keisei/tetudou/keisei_us/top.html. |
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Computers: |
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Only a few Japanese-language-capable
computers will be available for conference participants at a
makeshift computer booth at the Conference Secretariat. You will
not be able to use other computers on the Mita Campus of Keio
University. |
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If you like to use your own computer on
the Mita Campus, you need to register its MAC address at the
time you confirm your participation through the online
registration system. Please note that you might also need to
bring a transformer depending on where you come from. |
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The MAC address (the physical address or
hardware address) lets us identify you on the network so that we
can assign you a valid IP address.
Usually, the address for your network card is physically located
on the card. It might be on a sticker or printed directly on the
card often by a barcode. It is a twelve-digit number of
hexadecimal characters (0-9, a-f).
It will usually look like this: 00-E0-29-44-9b-2b. |
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If you don't know how to find your MAC
address, please look at the following web page at:
http://www.dur.ac.uk/its/services/network/lan/mac/ <Durham
University> |
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Presenters are expected to use only the
built-in computer that will be available in each lecture
theatre, and to use PowerPoint for their presentations. |
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Please bring your PowerPoint file on a USB
(memory stick). If you are using Windows Vista or the 2007
Microsoft Office system, your file should be prepared in a way
that is compatible with a pre-released version of the system.
Please avoid using two-byte characters and spaces at all times.
(Please do not use “ 、”,
use commas instead.) |
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All hotel rooms have fiber optic LAN
connections free of charge.
However, you will need to bring your own computer, PC/LAN card,
and cable to use them. For more information on the
hotel's internet facilities, please visit their web site at:
http://www.villa-fontaine.co.jp/eng/mita/index.html. |
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Food: |
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Breakfast and lunch are provided for free during the conference.
If you want to eat something else, you will pay around 700 -
1000 yen. |
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Except for the Welcome Reception and Conference Dinner scheduled
as part of the conference program, dinner is at your own
expense. Dinner will cost at least 1000 yen, but if you drink,
you will pay at least 3000 yen. |
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However, there are many fast food and convenience stores around
the city, so it is also possible to eat something that costs you
only about 500 yen. |
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Banking: |
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There are
ATMs of Mizuho Bank, Sumitomo-Mitsui Bank, and Bank of Tokyo
-Mitsubishi UFJ on the Mita Campus. If you have a cash card with
the mark PLUS or STAR, you can use these machines to withdraw
cash in Japanese yen.
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Please be
aware that there are few places near by where you can change
foreign currency into Japanese yen. The Tamachi branch of the
Bank of Tokyo-Mistubishi UFJ by the JR Tamachi Station is
probably the best place to exchange $US into yen. |
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Local Information:
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Tokyo: |
http://www.metro.tokyo.jp/ENGLISH/index.htm |
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Keio University: |
http://www.keio.ac.jp/index-en.html |
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Access Map:
http://www.keio.ac.jp/accessmaps/index.html |
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Campus Map:
http://www.keio.ac.jp/access2/mita_e.html |
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Visa Information:
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If you need a visa to enter Japan, please apply for your visa as early as possible. Please be aware that the application process, visa requirements, fees, etc. for obtaining a Japanese visa differ depending on the
applicant's nationality. |
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Please let us know if you need a copy of an invitation letter for the purpose of your visa application. |
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Some individuals may be eligible for visa waiver arrangements. Please contact the Japanese Embassy or Consulate in your country for detailed visa information. |
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